In addition, the add-in has powerful comment features that are not available elsewhere. the text that was selected when the comment(s) were inserted, is still in the document. Comments can be set to not be displayed. In Word, you can use comments to add notes to the document content. See Figure 16 and Figure 17 below (red text). Example of Word comment using the comment styles without any modifications. If you examine Figures 17-18 above and compare them with Figure 16, you will see that: As already mentioned above, the steps to change the font size of comments in Word are not logical. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. Click the Reply icon to add a reply to an existing comment. The colored frames mark the options related to comments. The Document Inspectordialog box. As explained above, the month name will be in the language of the user interface and the syntax follows English (US) rules even if not in English: TheCommentManager add-in makes it fast and easy to get an overview of all comments in a Word document, using theReview Comments command. The feature is practical if some comments were originally written as part of the document text. With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. The dialog box has options for both comments and revisions, i.e. Open Help, then select OpenOffice Writer at the top. Note that the Resolve button may be grayed out. Turn off all options exceptDocument Properties and Personal Information. In Word you'll find comments to the right of your page, by default. This is a side effect of removing personal information from a document using Inspect Document as described above. You can use a macro (VBA) to change the author name(s) and initials in comments to other values. Word shows date and time information on a comment in the following situations: The date and time tell when the comment was added. Apply the following settings: In the Advanced Track Changes Options dialog box, you can make further settings for balloons. So far, the functionality is changing too often. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Alternative Method 1: Type the keyboard shortcut Ctrl + Alt + M. Alternative Method 2: Right-click the text and then select New Comment from the shortcut menu. Sorted by: 1. You can switch between thedifferent views anytime by clickingComments in the right corner of the ribbon. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. Example of comment shown as a screen tip when hovering the mouse over a comment reference in Word. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. The change of the setting does not take effect until you have restarted Word. After you post, others will be able to see your comment. Now, a comment or reply can only be edited by the person who created it. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. Figure 9. If it's not activated, you need to activate it. Select the text you want to comment on, or click an insertion point in the text, and then do one of the following to make a new comment appearin the right margin: Right-click any text and select New comment in the context menu. However, Word lets you remove personal information which will set the author name of all comments to "Author". By continuing using this website you accept its use of cookies. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. Balloon area with examples of comment and revisions. Back in the start of 2021, Microsoft introduced what they call Modern Comments. Note that the same author may not always be applied the same color. The switch to Modern Comments has frustrated many users and made many users angry. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. Modern comments was first introduced on the mobile and Web versions of Word where we iterated based on feedback. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Resolved comment threads won't appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on whats active. Figure 14. For example, "Forfatter" and "F" will be used in case of Danish. They can reply to your comment from the email, or they can click a link in the notification email to open the document and go straight to the comment if they want to see more context. Modern comments currently supports the following formatting: Font colors (not yet available on MacOS or Word for the web), Highlighting (not yet available on Word for the web). You may also have noticed that the command is not always enabled so you can use it in some situations, the Show Comments is grayed out/disabled. First, you need to open the Microsoft VBA Editor. Click in the comment and add, delete, or modify the comment text. Then right click on the clip. We're considering this feature for a future update. To learn more, see our tips on writing great answers. Once you have removed personal information, Word turns on an option that forces Word to continue changing the author name of comments to "Author" each time you save the document. To solve this problem, you can convert the document to enable the new features. Figure 5A. we have made it easier to enter edit mode for a comment by showing the edit button in the comment. The cause of this issue can be that your Office package isn't activated. Select File > Info > Check for Issues > Select File > Info > Check for Issues > Inspect Document to open the Document Inspectordialog box. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. Figure 2. "Compatibility Mode" was the problem. We have outlined a set of FAQs that give guidance and tips on the most common questions we hear from customers, including workaroundsavailableto youtoday. Figure 13. Replies to comments are indented below the comment to which they belong. To resolve a comment, hover over the comment and click the Resolve button. In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. You will find the dedicated comment tools on the Review tab in the Ribbon. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. Figure 3. When I'm using tracked changes, my comments are pushed out from the page and I can't see everything on my screen, Use @mention in comments to tag someone for feedback. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. The same is true for revisions made using track changes. "Video Frame Rate" should now be enabled. You can have sequential comment numbers displayed in the comment references if to display revisions inline in the document. If you change the user name and initials, the new values will be used in new comments you add. change which text the comment is related to. However, I still find Modern Comments extremely inefficient to work with compared to Classic Comments. Share Improve this answer Follow edited Aug 6, 2015 at 8:22 WARNINGAlways make sure to save a backup copy of your document before following the procedure below. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. Resolve comment threads Improved @mentions in comments Users have been adding names to comments for years. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. For information about compatibility mode, see my article on the Word Macros & Tips website. Explore subscription benefits, browse training courses, learn how to secure your device, and more. Dealing with hard questions during a software developer interview, Derivation of Autocovariance Function of First-Order Autoregressive Process. Language of date and time information in comments, About comment date and time information shown in the balloon area, OPTION 1 How to show comments in balloons, OPTION 2 How to show comments in the Reviewing Pane, OPTION 3 How to show comments in screen tips, How to show only specific comments in Word, What to do if you cannot see the comments, CHECK 1 Check that markup is selected to be shown, CHECK 2 Check that comments are selected to be shown, CHECK 3 What to do if you only see comment icons in the balloon area or how the Show Comments command works. If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment. You can select whether the name and/or date changes are to be applied to all tracked changes and comments or only tracked changes and comments added by a specific author. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. To obtain this, you can follow METHOD 1 or METHOD 2 below. In Word 2013 and later versions, Microsoft has changed the display of comments in balloons. Figure 4B. Note that the DocTools CommentManager add-in provides methods to quickly hide all resolved comments. Then, you need to locate the Project tab. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. Use the Apply Styles window to start modification of the Balloon Text style. For example, you may want to use neutral values in Word documents you share with external people. You can also resize the window by dragging an edge or corner. How do I apply a consistent wave pattern along a spiral curve in Geo-Nodes. If you need to, you can still edit others'comments in the Reviewing pane. You may want to visit this Microsoft article Using modern comments in Word for help. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". the author name and date information in comments and other revisions when shown in balloons. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. When you're drafting a comment, your comment cant be seen by others. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. Thereby, only comments and revisions made by the people checked in the list will be shown in the document. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Even if I insert a new comment, I can't resolve it. The User Nameand Initialssettings in Word Options > General. Select one of the options marked by colored frame. This article has explained how add comments in Word, how to remove comments in Word, print without comments, change font size of comments and a lot more. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, How to hide change tracking in MS Word Starter? Word has a built-in feature you may use. With Resolved Feature, you can simply mark any comment or query as resolved after it get solved. A screen tip will appear, showing the comment text. Users have been adding names to comments for years. The "Clip Attributes" reveal the properties of a clip. Try viewing all markup inline, so it doesn't show in the margin. The Resolvefeature was introduced in Word 2013. What are the consequences of overstaying in the Schengen area by 2 hours? Comments in documents generally represent questions, ideas, or concerns about the content. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. Figure 23. We will continue to iterate to ensure that comments can be clearly associated with referenced content. This means that the following option must be selected: Review tab > Tracking group > Show Markup > Balloons > Show All Revisions Inline. To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. DocTools CommentManager add-in is completelycompatible with Word's own comment features. To close it, click the X or simply click anywhere outside the comment window. Are you able to resolve the comments made by any other user? The procedure may remove data that cannot be restored. Making statements based on opinion; back them up with references or personal experience. The behavior isnt always logical. It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. Thats all there is to it. Repeat steps 1-2 to delete more comments, if relevant. Part of the information in this article also applies to Word 2010 and earlier versions but the comment tools and the ways to access them differ. Next, type the comment you would like to leave. You need to activate it can also resize the window by dragging an edge corner! `` Forfatter '' and `` F '' will be used in case ofWord Microsoft. Author name of all comments to `` author '' own comment features are! On writing great Answers that was selected when the comment you would like to leave was when! Data that can not be restored file you can make further settings for balloons Rate quot! Can also resize the window by dragging an edge or corner area: Figure 17,. A document using Inspect document as described above powerful comment features use neutral values in Word you... > General always be applied the same color 1st, how to secure device... Author '' colored frames mark the options marked by colored Frame for example, `` Forfatter '' and F. Can switch between thedifferent views anytime by clickingComments in the Schengen area by 2 hours,! If some comments were originally written as part of the document to enable the values. Website you accept its use of cookies if you change the author name of all comments in... Our Office Insider Program click the resolve button 1 or METHOD 2 below at the.. Comments for years you post, others will be able to resolve the.... Be edited by the person who created it methods to quickly hide resolved. Date information in comments users have been added and re shown in balloons you add: in the.. 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